Committee preview · proposals for reviewReview guide
Terra Australis
States Assemblyunincorporated

Recording Secretary-International Notarial Witness Working Group

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Work status
Development work
Jurisdiction links
To be confirmed for the group’s outputs
Pillar connections
General Assembly
Chair
Karen

Current work

Investigating the relevance, scope and placement of Recording Secretary and International Notarial Witness functions for Terra Australis.

Outputs being developed

Proposed role descriptions, verification procedures, a handbook and training resources, subject to the research findings.

Authorisation records: see outputs below. Operation is recorded separately from authorisation.

Purpose and working material

Recording Secretary / International Notarial Witness (RS/INW) Working Group
Purpose
This Working Group has been formed to investigate the potential role and relevance of the Recording Secretary (RS) and International Notarial Witness (INW) within the Terra Australis Assemblies. These roles are used within the American Assembly system to lawfully witness and record public and private documents with international standing. Our goal is to determine whether a similar function is both lawful and beneficial within our jurisdiction.

Scope of Work
The group will:

  • Research the origin, authority, and responsibilities of the RS/INW roles in the American system.
  • Evaluate whether these roles can lawfully function under our structure of self-governance on Terra Australis.
  • Identify which Assembly and pillar (e.g., Jural, Guardian, Governance / International Business or General) these roles should proceed from.
  • Define the jurisdiction, scope, and limits of these roles in our context.

Deliverables
Should the roles be found applicable, the group will then:

  • Draft role descriptions, outlining duties and qualifications.
  • Create procedures for how individuals may become verified and approved RS/INWs.
  • Develop a handbook, training manual, and verification process to ensure high standards, lawful process, and international recognition.

This is foundational work for future document recording and witnessing services across all Assemblies. All are welcome to contribute — especially those with experience in notarial processes, document certification, or international law.

Get involved today and help lay the groundwork for Terra Australis to operate lawfully and effectively across jurisdictions.

Drafts, progress and authorisation

Drafts and feedback

Existing source material and reference links are retained on this page. Dedicated draft links and review dates will be added as the group supplies them. A linked reference document does not by itself establish its authorisation status.

Progress updates

Dated progress reports and milestones will be added here as they are supplied. The purpose and scope above describe the group’s work.

Authorised outputs

No confirmed authorisation record is listed in this section yet. Each completed output will link to its authorised description, Charter or process and show its jurisdiction, pillar and operational status separately.

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